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10th annual Exhibits Round Table (ERT) Silent Auction
BENEFITING ALA SCHOLARSHIPS


FREE PROMOTION AT ALA?

YES! Simply Donate to the Exhibits Round Table Silent Auction.

Your tax deductible donation* helps fund $5,000 scholarships to deserving library school students. That's our contribution to the profession and we would like your help.

LOOK AT THE FREE EXPOSURE YOU WILL RECEIVE!
In return for supporting the auction with quality donations, your company will get:

  • Top visibility. The auction's prime location ensures added interest in your products and services.
  • We'll recognize your company and donations in the full-page conference program Silent Auction ad. Deadline to be included in the program ad is April 27.
  • A sign highlighting your donated items and participation in the Silent Auction will be given to you to display in your booth.
  • All your donations, a link to your company home page, and a picture of your donated items will be included on the ALA Silent Auction web page. Deadline to be included on the web page is June 8.
  • Be sure to toot your own horn! Mention your auction support in your ALA mailings and ads.

How and What to Donate
Creative and fun donations always spur the most excitement on the auction floor! Popular items include trips, gift certificates, electronics, autographed books/memorabilia, sporting event tickets, clothing, jewelry, art, and crafts. Promoting a certain product at ALA? Donate it! Have a great service but not sure how to attractively display it? Create a gift certificate and incorporate it in an imaginative themed basket. All price points encouraged! Also remember donations may be tax deductible.

Deadlines to remember: Simply fill out the following online donation form by April 27th to guarantee your spot in BOTH the conference program Silent Auction ad and the ALA Silent Auction web page. Miss the April 27th deadline? Your company will still be included on the ALA Silent Auction web page if the form is submitted by June 8. Please don’t miss this great opportunity to promote your company while raising scholarship funds!

If you have questions please call Kelly Bullock, auction coordinator, at 423/876.7173 or email klbullock@bellsouth.net.

Sincerely,
Kathy Young
Silent Auction Committee

*check with your financial advisor

DEADLINES:
Friday, April 27 to be included in both the conference program and Silent Auction web page
Friday, June 8 to be included on the Silent Auction web page only
Monday, June 18 last day for donations

Picture of Donation for Website
Got a picture of your donation? Send the web address for the item or send a picture of the item (in .jpg or .gif format, 300K or less) to Geneva Holliday at ert_sa_2007@yahoo.com by June 8.

Auction Schedule

Set-up/Donation drop-off
Friday, June 22 10am-4:30pm
 
Auction
Saturday, June 23 8:30am-5pm
Sunday, June 24 8:30am-5pm
Monday, June 25 8:30am-12pm
 
Winner pick-up day
Monday, June 25 2pm-6pm
 
Donation pick-up by Exhibitors
Tuesday, June 26 9am-2pm

Auction Location
Washington D.C. Convention Center
Exact location TBD

Shipping Your Donation & Signage to the Show for Display
All donors are encouraged to display their donated item as well as a sign promoting their item/company at the auction. Please ship your donation and/or your promotional sign to your booth and deliver them to the Silent Auction area on Friday, June 22 between 10am-4:30pm.If it's inconvenient to physically display your donated item at the show, the promotional sign you provide may be used in its place. Maximum sign size is 11”x14”.

*Picking up Your Donation after the Auction and Shipping Your Donation to the Winner
On Tuesday, a representative of your company will need to pick up from the auction area all donated items NOT picked up by the winner. Please list the onsite contact’s cell number and we’ll call to let you know when the item is ready to be picked up. The winner’s shipping information will be attached to the item(s). YOU ARE RESPONSIBLE FOR SHIPPING YOUR DONATED ITEM(S) TO THE WINNER(S). NO EXCEPTIONS.

Questions?
Call Kelly Bullock @ 423/876.7173 or email klbullock@bellsouth.net

Donation Form: Submit one form for each donated item
Company Booth No.
DONATION: Retail value of item: $
Description of Donated Item
(20-word limit)
Company Description (20-word limit)
Contact Person
Address
City
State Zip
Phone
Fax
Email
   
Company URL address
 
*I agree to be responsible for picking up my donation(s) on Tuesday and for shipping my donations to the auction winner(s) in a timely manner.
Onsite Contact
(if different from above)
Onsite Contact's Cell Number
(To call when donation is ready for pick up on Tuesday)
  Required Field
Cutoff date for including a link from the Silent Auction page to your company is June 19th.