Procedures for Exhibit Space Assignments

American Library Association
Annual Conference & Midwinter Meeting

• 16 months prior to event
  • Site visit
  • Floor plan drawn taking the following in to consideration:
    • Maximize traffic flow – Registration, ALA Store, Internet Room, Post Office, Food Service, Special Event Areas
    • Mandatory fire aisles
    • Entrances, main cross aisles
    • Utility floor ports
    • Freight doors & docks
• 1 Year Prior – packets distributed at event, mailed after event
• 9 months prior – Deadline for First Round
• 5-7 days to complete First Round
• After First Round, space assigned on first come, first served basis

Order of Seniority

• Corporate Member vs. Non-Member
• Years of Participation (Most years: 81)
• Library Champions
• Date of Receipt
• No Credit for:
  • Advertising or Sponsorship
  • Space Size
  • Division Events

Corporate Members assigned first, starting with 81 points. Within the 81 point category, Champions assigned first by date of receipt, then Non-Champion corporate members by date of receipt. The 80 point category is assigned next; process is repeated following in point order down to 1 point. The process is repeated for non-members, starting with the 81 point category, down to 1 point. Then all first time exhibitors are assigned.

If you have any questions regarding space assignment procedures, please contact Paul Graller, pgraller@heiexpo.com