American Library Association Annual Conference & Exposition

Exposition Schedule

Move-Out Information

The following information will assist you in the outbound shipment of your freight.

Is all my outbound shipping automatic? Do I have to confirm with a trucking company?

Exhibiting companies must confirm with their carriers on pick-up dates for outbound shipping. It is not an automatic service. Exhibiting companies can select any carrier. GES Logistics representatives will be available at the Exhibitor Servicenter^SM on Tuesday, July 14 to assist you with any questions about outbound shipping. Rate schedules for services and delivery date information will be available from a GES Logistics representative.

A BILL OF LADING MUST ACCOMPANY ALL SHIPMENTS. Outbound Bills of Lading and shipping labels are available at the GES Servicenter^SM. ALL OUTBOUND BILLS OF LADING MUST BE TURNED IN AT THE EXHIBITOR Servicenter^SM ONCE YOUR SHIPMENTS ARE PACKED, LABELED AND READY TO BE LOADED. DO NOT LEAVE BILLS OF LADING IN YOUR BOOTH! Shipping is not automatic and you must make arrangements at the Exhibitor Servicenter^SM. If you do not know who is picking up your shipment, do not assume it has been arranged for.

What if I just have a small load and will be picking it up with my own vehicle?

Cars, station wagons, and pick-up trucks will be loaded at a specified POV (Privately Owned Vehicle) dock. These vehicles still need to check in at the GES Marshaling Yard before being sent to the POV dock for loading. Refer to the GES Marshaling Yard & Direct Deliveries Information for details. A $25.00 per shipment fee will be added to your invoice for use of this yard. Note: POVs will NOT be allowed near the building until after the show closes.

What if one of my company representatives is going to carry something out of the building?

Product Release Forms are required for all carry-outs. Product Release Form information and “check point” locations will be provided via additional dismantling instruction which will be delivered to your booth during Show days. Forms can be obtained beginning at 1:00pm Tuesday, July 14, 2009 at the Show Security Office.

Exhibitors may remove hand carried items at 2:00pm on Tuesday, July 14 (accompanied by product release forms) but only those items which can be hand-carried in one trip, by one individual. NO hand truck, cart, dolly or equipment on wheels may be used.

Anyone caught removing another’s property from the building is subject to prosecution. Exhibitors are urged not to give away their products to visitors, other exhibitors, models, or union personnel. This causes embarrassing delays and unnecessary confusion. Treat release forms as cash. If they get into the wrong hands they can be used fraudulently.

Liability and Insurance for Exhibitor Materials is the responsibility of the exhibitor. DO NOT LEAVE YOUR BOOTH UNATTENDED AT THE CLOSE OF THE SHOW. These few hours are crucial for security. Remain in your booth until your dismantling and packing is completed. Be sure you make all arrangements for your outbound shipping prior to leaving the show floor.

I still have a few questions, who can I call?

If there is additional information you require or you do not know who to call, please contact GES at 800/475-2098.

Note: EXHIBITORS ARE RESPONSIBLE FOR THEIR PRODUCTS AND DISPLAY UNTIL LOADED ONTO OUTBOUND CARRIERS.