American Library Association Annual Conference & Exposition

Promoting Your Presence

Exhibitor Conference Rooms on the Exhibit Floor

ALA is offering a limited number of Exhibitor Conference Rooms. They are available on a rental basis for companies interested in a conveniently located private meeting space. These can be used for company meetings, press conferences, sales consultations or focus groups.

The cost of an Exhibitor Conference Room is $2,300. These meeting room modules will be available for use from Noon on Friday, July 10 through 2:00pm on Tuesday, July 14, during open exhibit hall hours ONLY. The following is included in the rental price:

• 10' x 20' Hardwall GEM system walled room with company sign on the door (note: rooms do not have ceilings)
• Carpet
• 1 conference table and 6 chairs
• 1 6’ skirted table
• 1 wastebasket

To rent an Exhibitor Conference Room, your company must be an exhibitor with at least a 20’ x 20’ booth at ALA Annual. Show Management reserves the right to decline applications for meeting room modules if, in the sole discretion of Show Management, it is determined that such room assignments would create a conflict with the purpose of the ALA Annual Exposition. Exhibiting companies who secure meeting room modules must adhere to the following rules and regulations:

• All invoices for room rental must be paid in full prior to June 2, 2009.
• Interior walls may be added to divide space. This can be planned with the general contractor at an additional cost.
• Exhibitor must order and pay for any services needed, such as telephone, security, catering, cleaning, additional furniture, additional electrical, etc.
• All food and beverage service must be made through Chicago Restaurant Partners, the McCormick Place exclusive caterer. (NO ALCOHOLIC BEVERAGES MAY BE SERVED IN THESE MEETING ROOMS.)
• Loud music or disruption to the event will not be permitted.
• Meeting rooms cannot be used or reserved for non-exhibiting companies or groups.
• Conference rooms are to be used for meetings. They are not intended to display product or for use as exhibit space.

Rental

Each conference room rental is $2,300 for the duration of the 2009 ALA Annual Exhibits.

Click here to download an Exhibitor Conference Room contract, or contact ALA Exhibits Management at 630/434-7779, e-mail: ala@heiexpo.com.